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BUSINESS MEMO HOW TO

To avoid confusion, always spell the date out: June 5, 2020, not.

The Date provides the complete and current date.

Header: The header of a memo provides logistical information: Figure 22.1 provides a sample memo for review.įigure 22.1: A general overview of four components of a memo: header, purpose, body, and call-to-action (Business Communication, 2019). Let’s examine each section of a memo in more detail. Always direct-approach, the memo message opening states the main point, the body supports this with details, and the closing gives action information or a summary. Unlike emails, memos omit the opening salutation but, from there, are similar in their three-part message organization with an opening, body, and closing.

BUSINESS MEMO HOW TO

In fact, email header fields are based on those traditionally found in memos, so the same principles for what to include here, such as how to title the document in the subject line, are true of emails (see unit 18). Below are the header fields identifying the recipient, author, date, and subject much like you would see in an email.

Memos often have letterheads with the word “MEMO” written clearly with the company name and logo at the top of the page. Memo FormatĪ memo has four distinct sections: header, purpose statement, body, and call-to-action. Memos usually carry nonsensitive and routine information therefore, most emails will be written using the direct approach. They may also include statements that align business and employee interest, and underscore common ground and benefit (Business Communication for Success, 2015). In this way, memos often represent the business or organization’s interests. If a company wants employees to take action, it may also issue a memorandum about that action. If budget cuts are a concern, then it may be wise to send a memo explaining the imminent changes. Memos allow organizations to clearly spell-out for all employees what is going on with a particular issue. Memos are most appropriately used for internal organizational messages that may be too detailed or too long to be communicated via an email. A memo’s purpose is often to inform, but it occasionally includes an element of persuasion or call to action.